PROJECT NOTIFICATIONS & REMINDERS
Help the right person act at the right time.
Notify the next responsible person when a task is completed. Set reminders for project dates, meetings, and to-dos, and choose who receives them.
Start FreeFree forever for teams of up to 3 members.
EXAMPLE · CONFIGURED HANDOVER
Engineering drawings are complete.
NOTIFY
Manufacturing’s responsible person
The preceding task is complete. Review the next activity and its supporting materials.
Automatic alerts
Recognize delays and new assignments.
Configurable recipients
Direct useful information to the right people.
Reusable settings
Include notifications in project templates.
AUTOMATIC AND CONFIGURED
Know what Core sends and what you set up.
Automatic notifications
Core draws attention to situations such as new assignments, overdue projects and tasks, and activities that have not started as planned.
Configured notifications
Set up notifications for specific projects, tasks, calendar events, and to-dos. Choose the available conditions, timing, and recipients to suit the activity.
Keep dates, responsibilities, and progress current so notifications reflect the work accurately.
DEPENDENT TASK HANDOVERS
Let the next person know the work is ready.
Connect tasks through scheduling dependencies and configure a notification for the handover. When engineering drawings are completed, inform the person responsible for manufacturing.
EXAMPLE · CONFIGURED COMPLETION NOTIFICATION
NOTIFICATION
Inform Manufacturing’s responsible person
The preceding work is complete and ready for the next activity.
When
Engineering drawings is completed.
Notify
The responsible person for the successor task, Manufacturing.
Purpose
Let the next person know the preceding work is ready.
This example explains the notification logic. Available conditions and timing follow the settings for the activity.
Explore Gantt Charts →PROJECTS, TASKS, EVENTS, AND TO-DOS
Set reminders around the activities that matter.
Project
Inform relevant people about an important project date or condition.
Task
Communicate task dates or completion, including handovers to dependent work.
Calendar event
Remind people about a meeting, inspection, or review.
To-do
Support a supplier call, delivery confirmation, or other follow-up action.
RECIPIENTS AND TIMING
Choose who needs the information.
People involved in the work
Depending on the notification settings, select project managers, task responsibles, project or task participants, or the responsible person for successor work.
Specified email addresses
Include an agreed customer contact or other stakeholder who needs the update.
One activity can have several notifications
Use separate notifications for different purposes, such as preparation and completion. Choose the conditions, timing, and recipients available in the settings.
REUSABLE NOTIFICATION SETTINGS
Set up the handover once. Reuse it in future projects.
Include tasks, dependencies, and notification settings in a project template. Copy the setup into future projects and check the dates, responsible people, and recipients for each delivery.
Explore Project Templates →FROM NOTIFICATION TO ACTION
A notification tells you when to look. The task shows what to do.
Review the task’s instructions, dates, and supporting materials. Use its chat to clarify questions with the people involved, and update the task when the plan changes.
Explore Built-in Project Messaging →STEP-BY-STEP HELP
See how to configure notifications.
Project and task notifications
Watch the guide →Calendar events and to-dos
Watch the guide →ANSWERS TO COMMON QUESTIONS
Frequently asked questions
Does Core send automatic notifications?
Yes. System notifications cover situations such as new assignments, overdue projects and tasks, and activities that have not started as planned.
Can I configure project and task notifications?
Yes. Choose relevant conditions, timing, and recipients from the notification settings available for the activity.
Can the next task responsible be notified when preceding work finishes?
Yes. Configure a notification to inform the responsible person for a successor task when its predecessor is completed.
Can I set reminders for calendar events and to-dos?
Yes. Configure notifications for meetings, inspections, reviews, and to-do follow-up actions.
Who can receive a notification?
Depending on the settings, recipients can include relevant project managers, task responsibles, participants, successor task responsibles, and specified email addresses.
Can one activity have multiple notifications?
Yes. Set up more than one notification for the same project, task, calendar event, or to-do to support different communication needs.
Can project templates include notification settings?
Yes. Include notification settings in project templates and copy them into new projects. Check dates, responsibilities, and recipients for each project.
Keep important project activity in view.
Configure relevant reminders, connect dependent work, and reuse useful communication settings across your projects.
Start FreeFree forever for teams of up to 3 members.
